February 16, 2011

How-To: Launch The Viira Outlook Plugin

Filed under: How-To, Viira Outlook Suite, getting things done, outlook — Tags: , — admin @ 7:14 pm
Viira Outlook Add-In: Quick Launch Buttons

Quick Launch Buttons

The quickest way to launch the Viira Outlook Plugin is by clicking on the green checkmark button that you will see in your Outlook toolbar after installing the Outlook plugin. This will launch the plugin in a separate window that you can then minimize or keep open at all times. Clicking on the green checkmark with a red ‘+’ sign will open the New Task form so you can quickly enter a new task. The quick launch and quick add buttons are available in any area of Outlook, including Mail, Calendar, Contacts and Notes.

Things work slightly different in Outlook 2010 where you will see the Viira Outlook Plugin quick launch and quick add buttons appear in the Add-Ins tab.

You can also start The Viira Outlook plugin embedded mode. In embedded mode, the Outlook plugin will stay embedded inside Outlook. To do this open the “Tasks” view in Outlook (Go->Tasks) then click on the area saying “Folder View” in the center-left of your screen (see image below). You will see an option for the Viira Outlook Suite below - click on it and the Outlook plugin will launch inside Outlook.

January 25, 2011

Viira Outlook Suite 1.1 Released

Filed under: Viira Outlook Suite, gtd, outlook — Tags: , , — admin @ 11:27 am

We are happy to announce that Viira Outlook Suite 1.1 is now available for download. Version 1.1 contains significant productivity enhancements such as email tasks, enhanced UI on both the Outlook plugin and the BlackBerry client as well as touchscreen support for all of you Torch and Storm owners.

We also added a few convenience and time-saving features like the quick add button that lets you quickly add a task from anywhere in Outlook as well as a quick launch button.

Without further ado, here is what’s new in the Viira Outlook Suite 1.1:

  • Organize your email. File your email messages into you GTD system from both Outlook and your BlackBerry. Email tasks created from the Viira Outlook Suite Outlook plugin can be then viewed from the BlackBerry client, and vice versa.
  • Fast startup. The startup time of both the Outlook plugin and the BlackBerry client have been dramatically increased to give you an even faster access to your portable GTD system.
  • Enhanced UI. The Viira Outlook Suite BlackBerry client now sports the UI from Viira 2.2, enabling an intuitive transition between the main views.
  • Touchscreen support. Owners of a BlackBerry Torch or Storm can navigate using the touchscreen on their device.
  • Search. Quickly locate the tasks you are looking for from the Viira Outlook Suite Outlook plugin Tasks view.
  • Quick launch. Lauch the Viira Outlook Suite Outlook plugin quickly from anywhere in Outlook by clicking on the new launch button on the Outlook toolbar.
  • Quick add. Add a new Viira Outlook Suite task from anywhere in Outlook! A new quick add button is now available in your Outlook’s toolbar enabling you to jot down ideas and to-dos quickly and with ease.

The Viira Outlook Suite comes with a free trial. As always, the 1.1 update is a complimentary upgrade to all buyers of the 1.0 version.

October 31, 2010

Viira 2.2 Released: SMS Tasks, Fast Startup And More!

Filed under: Viira, gtd — Tags: , — dev @ 4:06 pm

Viira 2.2 has been released and is ready for download. This update is chock-full of productivity enhancements more than any point update in Viira’s history, so make sure to check it out!

You can download Viira 2.2 from your computer, or point your BlackBerry’s browser to our mobile site www.kartamobile.com/bb and download Viira 2.2 OTA.

Here is what is new in Viira 2.2:

  • SMS Tasks. Add text messages to your portable GTD system directly from your BlackBerry’s Inbox and don’t let important information sent over SMS ever slip through the cracks. Quickly reply or pull the sender’s contact information with a click of a button!
  • Enhanced UI. We have enhanced Viira’s UI to make it even more intuitive and added a navigation tabs for quicker transitions between Viira’s views. Some screenshots here, here and here.
  • Fast Startup. Our engineers have drastically improved Viira’s startup time to make Viira available almost instantly after you start it!
  • Touchscreen navigation. Owners of a BlackBerry Torch or Storm can now quickly switch between Viira’s views by tapping on Viira’s new navigation tabs.
  • View Contact. Quickly view the full contact information of the sender of an email task with a click of a button. (OS 5.0 or later)
  • Delegate a task. You requested it, we listened! In addition to being able to delegate an entire project or context, Viira now lets you delegate a single task.
  • Quick link to “Today” in Day View. Quickly navigate back to your today’s commitments by selecting “Today” from the context menu in Viira’s Day View.

We have also included several small updates:

  • Removed italics for Calendar appointments. Previously, Viira’s Day View displayed all calendar appointments that weren’t included in your GTD system (e.g. by giving them a project or context) in italics. We don’t feel this distinction is adding any value, so now all appointments appear the same.
  • Overdue tasks do not appear in the future. Let’s face it, no one likes to be reminded of things they forgot or didn’t get to do in the past. And being reminded of what you didn’t get to complete yesterday when you are looking in the future is somewhat counterproductive. Starting with Viira 2.2, overdue tasks only appear in the Day View for today or days in the past.

As always, Viira 2.2 comes as free upgrade to all buyers of Viira 2.0 and Viira 2.1. Viira 2.2 also offers a free trial so give it a try and see for yourself how Viira can help you get things done in your day-to-day life!

Download the Viira 2.2 Free Trial

Viira 2.2 is supported on all modern BlackBerries all the way back to OS 4.6. Older versions of Viira that support OS 4.5 and earlier devices will be available for download through our mobile site, though any future feature additions will not be ported back.

October 21, 2010

The Viira Outlook Suite: What Comes Next

Filed under: Viira, blackberry, gtd, outlook — Tags: , , — dev @ 5:24 pm

A month and half after the release of version 1.0 of the Viira Outlook Suite, we are very glad to hear that many of you are using its unique capabilities to  stay on top of your commitments and get things done. As this is the first step in what will be a long journey of bringing you the most powerful Getting Things Done-based personal organization system for Outlook and BlackBerry, we wanted to share with you what we are working on and give you a glimpse of what will be coming out next.

  • Outlook 2010 support. With teams and organization around the world slowly but surely migrating to the latest version of MS Office, Outlook 2010 integration is at the very top of our to-do list. Outlook 2010 support will be available in the Viira Outlook Suite 1.1, and all buyers of version 1.0 will receive it as a complimentary upgrade.
  • Email integration. Incorporating your email in your Getting Things Done organization system is a must-have for many of you who receive dozens, sometimes hundreds of emails a day. We are actively working on email integration and will be rolling it out in the Viira Outlook Suite 1.1.
  • Faster startup. Speed of access to your GTD-based organizational system is a critical aspect that we never loose sight of. We constantly strive to make things faster and more efficient and will be rolling out performance enhancements starting with the upcoming Viira Outlook Suite version 1.1. Our internal benchmarks show our enhanced designs having drastic improvements for both the Outlook Suite plugin and the BlackBerry client - so stay tuned!
  • The Viira Outlook Suite plugin - accessible from anywhere. We know that many of you power users of Outlook regularly switch between the multiple view in Outlook - Tasks, Email, Contacts, etc. We are actively working on integrating the Viira Outlook Suite plugin with different areas inside MS Outlook in order to provide you with quick, one-click access to you trusted GTD system and all your Viira Outlook Suite data.

We are all very excited for the upcoming 1.1 release, so stay tuned! If you haven`t already done so, you can sign up for updates and be among the first ones to know when the 1.1 is available for download. As we always do with any of our software products, the 1.1 release comes as a complimentary upgrade to all buyers of version 1.0.

August 31, 2010

Viira Outlook Suite 1.0: The First BlackBerry-Outlook GTD Solution Is Here!

Filed under: blackberry, gtd, outlook — Tags: , , — dev @ 3:11 pm

he Viira Outlook Suite version 1.0 has been released. We are very proud to be the first to bring you an integrated BlacKBerry-Outlook GTD solution, and hope that it will help you stay on top of your commitments and get things done in your day-to-day lives.

Download The Viira Outlook Suite

Here are the new features that the 1.0 release introduces over the beta version 0.9.8:

  • Inbox. All unassigned tasks (i.e. tasks without a project, context or date) appear in your Inbox. A must-have capability for the collection phase of GTD®!
  • Outlook Tasks Integration: Your Outlook tasks appear in your Viira Outlook Suite Inbox, ready to be assigned to a project, context or day. Switch from using Outlook for GTD with ease!
  • BlackBerry Tasks Integration. Your native BlackBerry tasks appear in the Inbox of your Viira Outlook Suite BlackBerry client.
  • Viira 2 Data Import. Buyers of Viira 2 can easily transition their BlackBerry GTD system to the Viira Outlook Suite. Just go to Settings->Import Viira 2 Data (activation required).

The Viira Outlook Suite comes with a 14-day free trial. As with Viira, buyers of the full version of the Viira Outlook Suite will receive point upgrades for free. For example, buyers of the Viira Outlook Suite 1.0 will receive the 1.1, 1.2, 1.3, etc. as free upgrades.

For more information on how to install, set up and make the most out of the Viira Outlook Suite Outlook plugin and BlackBerry client that comes with it, please visit the Viira Outlook Suite page.

Beta Members, Buyers Of Viira 2 Receive Almost 50% off!

To show our appreciation to everyone who took part in our beta program and helped us ensure that the Viira Outlook Suite works and works well in a wide range of environments, we are extending a one-time offer of $30 off the regular price!

As promised before, buyers of Viira 2 interested in migrating to an integrated BlackBerry-0utlook GTD system get the full purchase price of Viira 2 as a purchase credit towards the Viira Outlook Suite (updated amount will appear in the Paypal checkout page).

August 9, 2010

Viira Outlook Suite 0.9.8 Released

Filed under: blackberry, getting things done, gtd, outlook — Tags: , , — dev @ 10:07 am

In our ongoing effort to continuously enhance the Viira Outlook Suite and solidify its position as the ultimate GTD solution for Outlook and BlackBerry, we have released another update to both the Outlook plugin and BlackBerry client.

Delegate, Send Feedback

Following up from the previous update, the new version 0.9.8 adds a few new capabilities to help you get things done:

  • Delegate. You can now delegate projects and contexts from the Outlook plugin as well as the BlackBerry client. Simply select “Delegate” from the BlackBerry context menu as well as from the “More Options” dropdown meny in the Outlook plugin.
  • Support for MS Outlook 2003. We are constantly striving to make the Viira Outlook Suite available on as many configurations as possible, and are happy to report that Outlook 2003 is now officially supported.
  • Feedback. We love hearing from you and your feedback is crucial in helping us decide what to build next. The Outlook plugin now offers a convenient way for you to send us your thoughts and suggestions for improvement - directly from the Viira Outlook Suite.

You can download the latest version of the Outlook plugin from the Viira Outlook Suite beta page, and you can grab the updated BlackBerry client by pointing your BlackBerry’s browser to www.kartamobile.com/bb/outlook.php

August 4, 2010

Viira Outlook Suite Beta 0.9.7 Released

Filed under: Viira, getting things done, gtd, outlook — Tags: , , — dev @ 5:28 pm

Just a quick note to let you know that we have released an update to the Viira Outlook Suite.

The newly released beta version 0.9.7 contains several improvement and additions to both the Outlook plugin and the BlackBerry client such as enhanced stability, support for OS 4.5 and the new Refresh button.

Download the Viira Outlook Suite Beta

Here is what is new in the Viira Outlook Suite Beta 0.9.7:

  • Stability improvments.  We have made the Viira Outlook Suite more robust to eliminate Outlook error popups.
  • Refresh. Particularly useful in a BES+Exchange setup, the new Refresh button in the Outlook plugin lets you quickly reload all data and display any new tasks, projects or contexts that have been pushed over-the-air from the Viira Outlook Suite BlackBerry client.
  • Support for OS 4.5. We heard from a few of you still using (and loving) your trusted 8800- and 8300-series devices. So we pulled a few tricks and made the Viira Outlook Suite BlackBerry client work on OS 4.5.
  • Fixes to day tasks. We fixed an issue which prevented day tasks from synchronizing properly in the case where BES, Exchange or Outlook use non-default locale settings.
  • Delete All Completed. You can now delete all completed tasks from the Outlook plugin by selecting “Delete All Completed” available through the “More Options” menu.
  • The Viira Log. The Viira Outlook Suite plugin now has a log screen (available from the new “More Options” button) which traps all abnormal events for easy reporting back to our support team.

Download the Viira Outlook Suite Beta

Thank you again for participating in our Beta program!

July 18, 2010

Viira Outlook Suite: Calling All Beta Testers

Filed under: Viira, gtd, outlook — Tags: , , — dev @ 7:54 pm

The moment many of you have anxiously been awayting is now just around the corner. After months of tirelessly working on the Viira Outlook Suite and being burried in Outlook and BlackBerry OS development work, we are finally ready to launch the Outlook Suite beta.

Combined Outlook-BlackBerry environments can differ widely between installations though: some people rely on Exchange and a BES-powered company BlackBerry, while others are content with just having BIS and standalone MS Outlook. While the Viira Outlook Suite works without a problem in both cases (and actually doesn’t even need a BlackBerry data plan), we are still looking to extend the testing period for the Viira Outlook Suite in order to make sure the 1.0 version works smoothly out-of-the-box for everyone.

With that in mind, we are launching the Viira Outlook Suite Beta program. Are you comfortable playing with beta software on your computer and on your BlackBerry? Are you interested in making your opinion count in guiding the direction and feature set of the growing Viira Outlook Suite?

If your answer is yes to both, you should go ahead and give the Viira Outlook Suite beta a try. We would love to hear your thoughts on it as that would give us an idea of what works for you and what you think we can improve so that we can solidify the Viira Outlook Suite as the ultimate GTD solution out there.

Here is a quick glimpse of what the Viira Outlook Suite looks like:

Viira Outlook Suite Beta

June 24, 2009

Viira 1.3 Released

Filed under: Viira, blackberry, gtd — Tags: , — admin @ 6:50 pm

We are glad to announce the immediate availability of Viira 1.3. This release is largely made of various suggestions that many of you passed along.

With many thanks to all of you that dropped us a line telling us what features you would like to see, here is what is new in Viira 1.3:

  • Track project-less and context-less tasks. Project and Context Views now provide an easy way to locate tasks without a project or a context and prevent these tasks from “slipping through the cracks”. Simply select <No Project> and <No Context> in Projects View and Contexts View and all tasks without a project or context assigned to them will be displayed, respectively. (Thanks Sean for suggesting this one!)
  • Start in Last View Used . A new setting available through Viira’s options lets you start Viira in the last used view, making it easier to return to where you left things off.
  • BlackBerry Storm support. As the momentum behind the BlackBerry Storm adoption grows we are pleased to the Storm to the list of supported devices. Long-time owners of and recent upgraders to the BlackBerry Storm can take full advantage of the device’s unique capabilities like the touch screen and orientation sensitivity to get things done on the go with Viira.
  • Performance enhancements. An engineering optimization put in place in Viira 1.3 drastically boosts the speed with which appointments stay in sync with the native BlackBerry calendar, making it possible to integrate a large number of appointments in your GTD system. (thanks Rajesh for helping us through this one)
  • Appointments sorted chronologically. Day View now lists all appointments in chronological order, making it easier to get a quick and intuitive glance of what lies ahead for any given day.
  • Free trial limits raised. The Viira 1.3 Free Trial comes with raised limits on the number of projects, contexts and tasks.

As usual, Viira 1.3 comes as a free upgrade to all buyers of the full version. To get upgrade Over-The-Air (OTA) simply point your BlackBerry to our mobile site www.kartamobile.com/bb. Alternatively buyers can log in to our site and download the ZIPed installer and install.

A free trial of Viira 1.3 is also available.

November 3, 2008

Managing a Someday/Maybe list with Viira

Filed under: Viira, gtd — Tags: , — dev @ 12:55 pm

A Someday/Maybe list is an important but often times overlooked feature of any solid GTD system. The list consists of all those actionable items that we want to get to at some later point but that cannot be acted upon now.

The idea is to record all the Someday/Maybe items and, while getting them out of our busy minds now, to review the list later and decide if the time to act on a particular task or idea has come or not.

The way I handle Someday/Maybe items with Viira is by using contexts. I have two contexts - a ‘Someday’ and a ‘Maybe’ - largely to keep a clean separator between things that I know I will have to get to eventually (”get going on tax return”) versus wish-list items (e.g. “learn French”).

Once I have assigned a task to the Someday or Maybe context I do not assign a project or date to that task. This effectively keeps the Someday/Maybe items cleanly separated from the other tasks in Viira. This makes intuitive sense: if a task has a due-date associated with it or is part of a larger work-in-progress project then it probably isn’t a Someday/Maybe item any more.

Once captured, the key is to do a scan of the Someday and Maybe contexts on a periodic basis - perhaps during the Weekly review. Here is a shared email to David Allen from a person who successfully leveraged his Someday/Maybe list in his GTD system and got things rolling at the right time - and was very happy that he did.

The topic of Someday/Maybe lists is a big and open-ended one and there are many tips on how to make the most of it while avoiding some of the pitfalls (like turning it into a procrastination list). Andre from Tools for Thought has posted a great article on dealing with some of the challenges and how to overcome them - an excellent read!

« Older PostsNewer Posts »