June 23, 2011

How To: Set Up Viira Outlook Suite Sync Via USB

Filed under: How-To, Viira Outlook Suite, gtd — dev @ 7:09 pm

[UPDATED 14 Sept 2012 to include updated screen captures]

All BlackBerry devices come equipped with software and tools that make it syncing your BlackBerry and Outlook quick and easy. If your BlackBerry is not powered by the BlackBerry Enterprise Server (BES) and you are like many BlackBerry owners out there who use a regular, non-corporate BIS plan, instead of synchronizing wirelessly the Viira Outlook Suite can also sync via USB as well. This post provides step-by-step instructions on how to do this.

Warning! Pay careful attention at step #4 and step #5 as clicking the wrong option there can negatively impact the Viira Outlook Suite’s syncing capabilities.

First, you will need to have the BlackBerry Desktop Software installed on the same computer on which you have Outlook running. The BlackBerry desktop software enables a lot of key BlackBerry-unique capabilities like backup, restore and software updates and is available for both Windows and Mac. The current version is 7.1 although earlier version like 6.1 look pretty much the same.

The screenshots below show how to set up synchronization between the Viira Outlook Suite Outlook plugin and BlackBerry client by using BlackBerry Desktop Software 6.1. Using BlackBerry Desktop Software 7.0 and later provides pretty much the same steps and all the screenshots except the first one are the same.

Step 0: Connect Your BlackBerry To Your PC With A USB Cable

Step 1: Start Setup: Device->Sync By Type->Organizer

Selecting Device->Setup By Type->Organizer will initiate the setup for what data you want synced between your Outlook and BlackBerry.

Step 2: Configure Synchronization - Setup Two-Way Sync

At a minimum you need to select Tasks from the lists for the core functionality of the Viira Outlook Suite to work. However selecting MemoPad and Address Book for synchronization in addition to Tasks will enable the Viira Outlook Suite to successfully resolve Contact Tasks and Memo Tasks after sync.

Or you may want to select the other checkboxes if you like the rest of your data to sync between Outlook and your BlackBerry as well.

Step 3: Configure Synchronization - Setup Two-Way Sync Part II

Step 4: Configure Synchronization - Setup Two-Way Sync Part III

Step 5: Configure Synchronization - Select Transfer All Items

This is a very important step! Selecting Transfer all items ensures correct and timely sync. If this option is not properly set up you will very likely notice new or updated items not getting propagated between your Outlook and your BlackBerry quickly enough or sometimes not at all.

After this, click finish and your synchronization should be properly set up. You are now ready to start using the Viira Outlook Suite!

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